INVITATION TO TENDERS FOR BUYING GREEN COFFEE BEANS OF NATIONAL CONFEDERATION OF COFFEE GROWERS IN BURUNDI (CNAC) CNAC SALE EL BID N°01/08-09 SEASON

The fully Washed Marketing Unit of Burundi is inviting buyers to bid for a sale of 45 lots of Fully Washed green coffee beans i.e. 13,500 bags of 60 kg each. These green coffee beans are packed into new jute bags and are freely offered to a bid winner. The enclosed material, as well as the information herein, contains all pertinent information relative to the Tender for the sale under advertisement. This includes the following items :

1. Public aimed

The bidding is opened to physical or moral person who possesses update exportation license for this season 2008-2009 and who will have handed over his tender in a sealed envelop. The bidding is also opened to physical or moral person from abroad who will have transmitted his bid in a sealed envelop with sufficient guarantee of payment mentioned beneath.

2. Location

The bids must be handed over to the Marketing Unit secretary at the following address : BURUNDI COFFEE BOARD : 279, BOULEVARD DE LA TANZANIE, P.O. BOX 450 BUJUMBURA

3. Bidding deadline

The deadline of the bids is on the 15th October 2008 at 11 o’clock. The last minute bids must be handed over directly to the Chair of the Marketing Unit during the public session in OCIBU auction room at the time indicated above.

4. Bidding conditions

It is essential to enclose in the tender a bank guarantee from a well known local or international financial institution. On one hand, the guarantee must follow the form on the appendix 3 and on the other hand the bank guarantee can also be presented according to the recognised form of the home country of the bidder.

By submitting his tender, the participant to the tender expressly acknowledges that he has read and understands the foregoing procedures. The tender will be neither reviewed nor taken back once handed aver to the Chair of the marketing Unit

5. Mention on the bid envelop

The envelop must hold this mention : « INVITATION TO TENDER CNAC SALE EL BID N°01/08-09 SEASON » « NOT TO BE OPENNED BEFORE PUBLIC SESSION »

6. Quantity to be bought

Tender should be submitted for all lots or no less than 720 tons (12.000bags of 60 kgs)

7. Currency of tender

Tender prices shall be in burundian francs per kg (BIF/kg) or cents per lb. It is essential to (i)mention price per kg for each lot and grade ; (ii)give the average price per grade (iii) give finally an overall average price in one of the two currencies for all quantity tendered . The form in appendix 2 must be completed in crescent order following the list on the appendix 1 and must be signed.

8. Overall price

Overall price of the tender must be expressed in figures and letters, otherwise tender will be excluded

9. Comparison of the tenders

The day of opening the submitted tenders, the Marketing Unit will use the buying exchange rate of the day published by Burundi Central Bank for comparison aim.

10. Equality of tenders

Tenders with equal prices must be separated by auction on overall average price of the tender immediately during the public session.

11. Conditions of the transaction

The transaction of sold green coffee beans is concluded Free On Truck (FOT) from the following warehouses : Bujumbura port, Sodeco Songa in Gitega and Sivca in Ngozi.

12. Tender purchase

Tender document must be bought at BIF 20.000 by the participants without exportation license and this will automatically give him the right to obtain freely samples of 300 grams per lot ; additional sample above these 300grs however must be paid at Bif 4.000 per kg.

13. Obtaining samples

Samples of all lots should be taken from the sample room located at the Burundian Coffee Board (OCIBU) from this 26th September 2008 at 9 am. The samples marking and packaging must be under the responsibility of the participants.

14. Invoice

The amount of the invoice will be in Burundian francs (Bif) and must be paid strictly net of commissions and fees linked to exchange rate or transactions. Payment of the accepted bid must occur within 6 banking days after receiving the invoice. Lots must be paid on time respecting the deadline mentioned above otherwise lots must be taken back without any notification or summons.

15. Warehousing

Warehousing of the lots bought is under the responsibility of the bid winner from the 7th day after notification ; and the shipment must follow the payment.

16. Insurance

Insurance of the lots of green coffee beans must occur the following day after notification.

17. Sampling after the conclusion of the sale

Sampling after the conclusion of the sale is under the responsibility of the buyer and staff of sampling room will help him freely to accomplish this task.

18. Complaint after embarkation

No objection on the quality will be accepted after the embarkation of the lots bought ; it is indeed assumed that selling operation does occur on samples approuval.

19. Bid winner retraction

The bid winner must not retract and must respect the conditions specified in this tender.

20. Disagreement case

In the case of dispute, the contracting parties will settle the case either friendly or by appropriate tribunals in Burundian justice

21. Marketing unit’s discretion

The Marketing Unit does not undertake to accept the bid that does not satisfy the requirements and this without providing any other explanation.

Bujumbura, 26th September 2008

Chair of the Marketing Unit

Laurent Nkurikiye

E-mail Contact :

nkurilaurent@yahoo.fr President of the Commercial Cellular, celestinkeza@yahoo.fr Secretary of the Cellular